BUSINESS EQUIPMENT · SOUTH WALES
Any kit you need, and two ways to pay for it
Computers from £40 per computer per month, 36 month term, and anything else we supply quoted and fixed. Businesses across Bridgend, Cardiff, Swansea, Newport and the rest of South Wales buy their equipment outright or spread it over 36 months, and see both numbers before deciding. Spreading is the one thing here not sold on thirty days notice, and the page says why.
- Both figures shown before you choose
- Three computer prices published
- Quoted fixed, not estimated
Trusted by businesses across South Wales
Pricing
Three computers, published prices
Per device, per month, excluding VAT, on a 36 month term. These three are the ones we can publish because the machines are standard. Anything else we quote can be spread over the same term, and you see both figures before you choose.
Most popular
Standard
The right machine for most of an office
£40per device / month
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14 inch business laptop
16GB memory, 512GB storage, current Intel Core 5 or Ryzen 5. A business machine with a three year warranty, not a consumer laptop in a grey case.
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Suits most people
Email, Microsoft 365, accounts software and a browser with thirty tabs open. This is the correct machine for the large majority of an office, and we will say so rather than sell up.
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Set up before it ships
Joined to your systems, your printers mapped, your software installed and the user signed in once to check it works.
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Dock and screens if wanted
One cable to the monitors, keyboard and network. Quoted on top, and it arrives configured rather than in a box.
Mac
For the people who ask for one, and increasingly do
£45per device / month
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MacBook Air, 13 or 15 inch
16GB memory, 512GB storage, current M series chip. Enrolled to your company rather than to whoever first signs into it.
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Cheaper than people expect
A MacBook Air costs less than a high specification Windows laptop. That is why it sits in the middle of these three rather than at the top.
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Managed like everything else
Encrypted, updated, supported and wiped on departure, on the same plan as the Windows machines.
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The right bits in the box
UK keyboard layout, the correct adapter for your screens, and a second charger for the bag if you want one.
Performance
For the people who currently sit and wait
£60per device / month
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32GB memory, 1TB storage
Intel Core 7 or Ryzen 7, a discrete graphics option, and a screen worth looking at for eight hours a day.
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For the heavy work
Design, CAD, video, large models and anyone who makes a cup of tea while a file opens. One of these pays for itself in a fortnight of that.
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Specified against your software
We check what you actually run before ordering. The requirements published by software vendors are optimistic and we have been caught by them before.
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Same term, same service
Nothing else changes. It is the machine that costs more, not the looking after.
Thirty six months, because the kit has to be paid for. This and a website build are the only two things here not sold on thirty days notice, and both for the same reason: somebody has already paid for something up front. The reason is below. No setup fee, and on a computer nothing at all to pay at the end: collection, wiping and disposal are inside the monthly figure where most providers bill each of them separately. No automatic renewal either if you forget to tell us. Leave early and you settle what is left of the kit, a figure we put in writing before you sign rather than in a schedule at the back. See all prices
The range
What we supply
If we install it or support it, we will sell it to you, and you can pay for it either way. What each of these actually does is explained on its own page. This one is about the money.
Computers and the desk
Laptops, desktops, Macs, monitors, docks, keyboards and headsets. The three published prices below are these.
Network and infrastructure
Servers, firewalls, switches, access points and cabinets. Specified and installed by the people who will then look after them.
Everything else we install
Cameras, door entry, meeting room screens and phone handsets. Quoted the same way, on the same two options.
The actual decision
Buy it, or spread it
Both are ours to sell, so we have no reason to push you either way, and the quote shows both numbers. On three of these rows buying outright is plainly better and we have not hidden them.
| Buy it outright | Spread over 36 months | |
|---|---|---|
| What leaves your account | The quoted price, this month | A monthly figure, about 25% more in total |
| Tax treatment | Usually all of it against profit in the year you buy | An expense in the month you pay it |
| Who owns it | You do, from day one | We do, until the term ends |
| When one fails | Warranty, then it is yours to replace | A replacement goes out, fee unchanged |
| At three years | You own ageing kit and budget again | Computers are replaced. Other kit stays, payments stop |
| If you want out early | Nothing to settle. It is yours | You settle what is left of the kit |
Why anyone spreads it
The year it all gives up at once
Most businesses buy equipment the way they buy anything expensive. Several things at once, in a year when there is money, and then nothing for a long time.
Which means it ages together. Somewhere in year four the laptops start failing in the same quarter, the server is out of warranty and the firewall stopped getting updates eighteen months ago. By then people have quietly built workarounds and stopped mentioning it, and the fix arrives as a five figure decision in a month nobody planned for. So it gets deferred, which makes the following year worse.
Spreading it turns that into a line in the budget that does not move. Buying it outright, when you can, is cheaper. Most of the businesses we deal with want some of each, which is the honest reason this page offers both rather than picking one and calling it best practice.
On the monthly, on a computer
What the fee covers
This is the wrap around a computer taken monthly, and it is the same on all three prices: the machine is what differs, not the service. Other equipment on the monthly is supply, install and warranty, with the looking after sitting under whatever support agreement covers it.
Specified against what you actually do
We ask what software you run and who runs it before ordering, rather than selling the same machine to the whole office and hoping.
Built and enrolled before it ships
Joined to your systems, printers mapped, Microsoft 365 signed in, software on it. It turns up working rather than as a box and a setup wizard.
Three year warranty, chased by us
Next business day where the manufacturer offers it. Raising the claim and arguing it through is our job, which is most of what people actually hate about a dead machine.
A spare the day one fails
We hold machines back for exactly this. Somebody unable to work is a problem for that morning rather than for the week a repair takes.
Replaced at thirty six months
A new machine arrives and the old one goes back. Your office stops accidentally running five year old kit, which is how it almost always happens.
Wiped and disposed of properly
A certificate of data destruction, and the machine resold or recycled rather than left in a cupboard. No fee for any of it at the end.
One line on one invoice
Next to the support and the licences. Not a separate agreement with a finance company who will chase you themselves if a payment bounces.
Start to finish
How it actually works
You tell us what you need
Usually a conversation about what people do rather than a specification. Where somebody does not need the expensive machine we will say so, because selling a performance laptop for email is how you stop trusting the rest of it.
We quote it both ways
One document, the cash price and the monthly side by side, with the total across the term written out so you are not working it out yourself. Fixed once you accept.
We order and install
Seven to ten working days for stock machines, longer for a configuration the manufacturer does not hold or anything needing a visit. You get the date when we order rather than when it slips.
It arrives ready
Computers built, enrolled and signed into once by us to prove they work. Infrastructure installed, labelled and documented. Old kit taken away if there is any.
We look after it
Updates, support and warranty claims for the whole term. On computers taken monthly, a replacement arrives at the end and the old one goes back.
Being straight about it
Which one you should actually pick
If you are profitable, you have the cash, and the kit will sit there quietly for years, buy it outright. You will pay less, you can usually set the whole cost against this year, and it is yours. That is true of servers, switches, cabling and screens more often than not, and we will tell you so rather than talk you into a monthly fee.
Spreading earns its keep where the thing wears out on a schedule, which mostly means computers, or where the bill would otherwise land all at once: a new office, a growing team, or the year three or four laptops give up together, which they do, because you bought them together.
What we will not do is pretend the monthly is cheaper. Across three years it costs about a quarter more, the quote says so in figures, and if that is the wrong trade for you then buying is the right answer and we would rather sell you that than have you resent us in year two.
Certified, not just recommending it
We hold Cyber Essentials ourselves
It would be a strange thing to sell and not hold. We take clients through the same certification, start to finish.
Questions
Business equipment, answered
Is the monthly just an expensive way to buy?
Over three years you pay around a quarter more than the cash price, and the quote shows both numbers rather than hoping you will not multiply. On a computer the difference also buys the build, the three year warranty with us doing the arguing, a spare the day one fails and the replacement at the end. On a switch or a cabinet it buys none of those, so it is purely the cost of spreading it, and for that kit buying outright is usually the better answer. We will say which is which on your quote.
Why does this have a term when almost nothing else does?
Because somebody has to pay for the kit. Most of what we sell is work, and work can stop at thirty days notice without anybody being out of pocket. Equipment is bought up front and recovered over the term, so a rolling arrangement would mean pricing that risk in and charging everybody for the few who leave. We would rather state the term. The only other thing here with a minimum is a website build, for the same reason in a different shape: the build is priced under what the work is worth and the first twelve months of the plan is what pays for it.
What happens if we want out before thirty six months?
You settle what is left of the kit and it either stays with you or comes back, whichever suits. That figure is in your agreement from day one, not in a schedule at the back, so you can work it out yourself at any point without ringing to ask. There is no penalty on top and no notice period beyond telling us.
Do we own it at the end?
It depends what it is. Computers go back and are replaced, which is the refresh you are paying for, and nothing is payable at the end: no collection charge, no data destruction charge and no option to purchase fee, all three of which are routinely billed elsewhere. Infrastructure is the other way round, because taking your firewall away at month thirty seven would be absurd. On that kit the payments simply stop and it stays.
Can we mix buying and spreading?
Yes, and most do. Buy the server and the switches, spread the laptops, or the other way round if that is how your year looks. It is one quote and one invoice either way, with each line priced as whatever it actually is rather than averaged into a figure you cannot check.
Do we have to take IT support from you as well?
No, although it is the usual way round. We will supply equipment to a business we do not otherwise support. For computers on the monthly we need enough access to build and manage them properly, and we will set out exactly what that means before you order rather than after.
Why are the prices only published for computers?
Because they are the only ones standard enough to publish honestly. A laptop is a laptop; a firewall depends on how many of you there are and what it has to do, and a quote from a page would be a guess. Everything else is priced after we have looked, fixed once you accept, and shown to you both ways. Printing invented figures would be worse than printing none, which is the same reason we do not print Microsoft licence prices either.
Services that go with this
We cover South Wales from Pembroke and Narberth in the west to Newport in the east, and from Barry up to Brecon. On-site visits are included on the Professional and Advanced support plans, and quoted before we travel on Essential. See the towns we cover
A free review, and an honest answer
An hour of our time, on site. You get a written list of what is fine, what is risky and what is costing you money. If everything is healthy, we will tell you that and leave you to it.